Executive Officer

York University

 

Executive Officer

Reference: 107807

Duration: Permanent Full Time

Location: 4700 Keele Street, Toronto

 

Purpose:

Founded in 1889, Osgoode is one of Canada's largest and most respected law schools and a centre of influential legal research and thinking. Our students, teachers and scholars share a common goal: to advance positive change in a world where rights are often contested, and justice can be complex. Throughout Osgoode's long history, we've always seen the practice of law as more than a means to an end. It's a journey that takes you from identifying the issues that matter to creating meaningful impact. The School is comprised of the following: Juris Doctor Program, Graduate Programs (Research LLM, PhD in Law, and Professional LLM), Osgoode Professional Development (OsgoodePD), Law Library, Community and Legal Aid Services Program, and the Law Commission of Ontario.

 

Reporting to the Dean, the Executive Officer (EO) is the chief non-academic administrator of the School, responsible for providing strategic direction and operational oversight of all non-academic services. The EO will have a focus on the financial management, planning and budgeting and will provide direction and oversight to the School's management team related to human resources activities, academic resource planning, strategic planning, School policy development, communications, facilities management and special projects. In consultation with the management team, identifies, researches and develops strategies to meet present and future needs in-line with School and University objectives. In addition, the EO represents the School at institution committees and liaises with senior administrators on behalf of the office of the Dean. The EO is a champion and advocate for equity, diversity and inclusion and leads by example to create a positive, supportive, and inclusive team environment of high-performance, trust, respect, and collaboration. The EO is accountable to the Senior Executive Officer in the Provost & Vice-President Academic Office for compliance with Divisional administration matters, including but not limited to HR, Finance, and Facilities.

 

Education:

• Master's degree (MBA preferred) with specialization in Finance, Management, HR or IT. Professional credentials (such as CPA, CA, PMP) would be an asset.

 

Experience:

• Minimum of 7 years of senior managerial and project management experience in a University, post-secondary environment, including an extensive knowledge of the academic environment and School culture, an understanding of application of the strategic planning, policy development, approval and implementation processes, and experience managing large and complex financial, human, and physical resources, including analysis, modelling and reporting. 5 years management experience in a unionized environment.

 

Knowledge:

• A broad understanding of the goals and objectives of a University is essential including a sound knowledge of academic and administrative decision-making processes.
• Understanding and awareness of post-secondary education sector priorities and pressures, the economic landscape in which the University operates, and an understanding of political trends (government enrolment, budget) in order to make effective decisions and/or recommendations regarding resource allocation.
• Demonstrated knowledge and application of partnership principles in an academic setting, and international recruitment strategies in a complex global context.

 

Skills:

• Demonstrated ability to develop, monitor, modify and measure the effectiveness of a strategic plan and its priorities.
• Strong business acumen and entrepreneurship.
• Excellent analytical and problem-solving skills, including the ability to identify, analyse and propose solutions for existing issues as well as an ability to anticipate challenges and potential opportunities.
• Excellent communication and interpersonal skills and high comfort level with leading discussions, negotiations, planning sessions and presentations at the senior level.
• Excellent risk management skills, with the ability to weigh various outcomes against possible risks and mitigate.
• Excellent negotiation skills, oral and written communications skills, interpersonal skills, analytical skills, and presentation skills.
• Strong knowledge of accounting, financial planning, and auditing and the legal requirements and regulations thereof.
• Advanced numerical modelling and analytical, research, interpretative and evaluative skills.
• Knowledge and experience in business process improvement, continuous improvement, and quality management.
• Experience in managing a centrally accessed service supporting numerous, complex service recipients.
• Working knowledge of human resources, labour relations, labour law, learning & development, employee engagement, culture development.
• Knowledge of IT strategic planning, IT operational services, and data management and the legal requirements and regulations thereof.
• Knowledge of best practices in registrarial services, career services, experiential education, and online learning.
• Knowledge of space planning and facility management.
• Knowledge of risk management best practices.
• Knowledge of recruitment best practices.
• Knowledge of Health and Safety legislation and employment standards is required.
• Ability to develop networks and relationships, and to consult others and build collaborative relationships and support with a wide range of contacts. Ability to work effectively with a variety of constituent groups and staff at all levels.
• Process improvement, change management principles and project management skills.
• Ability to effectively manage multiple projects and a high volume of work with competing priorities within constrained timeframes.
• Superior leadership skills and ability to function effectively within an evolving, high volume and high-profile environment.

 

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

 

Compensation:

York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.

 

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

 

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

 

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

 

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

 

PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

 

Please apply online at: https://rita.illicohodes.com/go/641dd5e64200deb73c1464da/5a5f5a611f2f030425abc2f8/en